It could be sent when an employee is retiring, moving to a new company, or being transferred. You want to give yourself and goodbye letter your colleagues enough time to say goodbye. However, do not send your letter until you’ve finished most of your work tasks.

Dos and Don’ts of Farewell Messages

The U.S. Bureau of Labor Statistics reported an average of 4 million workers quit their jobs each month in 2021 in the Great Resignation. Some employees luck into finding the perfect team at a great company and lock into it for years. Others move from employer to employer, changing jobs to test the company culture of multiple teams and search for the perfect fit.

More Farewell Letter Examples & Templates

If you have a small office, you might send it to everyone in the company. This letter can be written by an employee or business owner to a customer or client informing them that you will be leaving the company or closing the business. For employees, you can only send this letter if your departure from the company affects the client directly.

Leave Your Job on a Positive Note

Check out our templates to help you along—and don’t be afraid to make them your own to ensure your goodbye email has a personal touch and includes all the info you want it to. As you can see from the Farewell Letter Samples and Writing Tips above, drafting a farewell letter should be a joyous occasion. Write from the point of gratitude and hope for an even better future with the people you are leaving behind.

• Some employees luck into finding the perfect team at a great company and lock into it for years.
• Of course, you know I’m moving on to a new opportunity, and I just wanted to take a moment to thank you for your friendship and support while we worked together.
• Communication is the lifeblood of every successful personal and business activities.
• Client files will need to be transferred to other employees, and an external vendor will appreciate knowing about team changes.

Creating touching farewell messages to coworkers involves expressing sincere gratitude, acknowledging shared experiences, and wishing them well for the future. A farewell message is a professional goodbye note that you write when leaving a job. It can be sent widely, meaning it goes out to everyone you worked with (for example, via a Slack message), or shared with a small circle of coworkers. When you’re leaving a business for good, it’s a great idea to reach out to your clients to let them know who they need to speak to. This farewell email to a client also works as a professional handover to a colleague. Like the message above, the email farewell to vendors includes a personal message and a professional handover.

Send It Before You Leave

If you’re asking the recipient to let you know about any loose ends they need you to tie up before you go, however, try to get your email sent sooner. And that sentiment doesn’t just apply to romantic relationships—it’s also true when it comes to leaving a job. What makes this different is that you likely will want to keep in touch with your favorite coworkers (and maybe even your boss!).

• A farewell letter, although designed to mark the end, should not read like a lengthy eulogy.
• It’s an exciting time for them, and it’s good to keep colleagues in your network.
• It is also crucial that you personalize your letter, send it early, and include your contact information.
• The third paragraph should let your contacts know where they can reach you.
• It’s an opportunity to draw a line under one experience and look forward to another.

My contact information remains the same, should you wish to reach out for any reason. I trust this letter finds you in good health and high spirits. I am writing to formally submit my resignation from my position at [Company Name], effective two weeks from today, [Last Working Day, e.g., October 28, 2023]. It is with mixed emotions that I tender my resignation, as my time here has been a valuable experience that has greatly contributed to my professional growth. Thirdly, this letter can be formally a time stamp for our last day in a company or office. Begin your letter by expressing your gratitude and appreciation.

• This sample email to a coworker leaving the company covers all the essential elements you need to say.
• Please don’t ever hesitate to reach out—whether you need advice, a recommendation, or even just want to meet for coffee (I’d love that!).
• We suggest being cautious with your farewells, and keeping them friendly but formal.
• It is with mixed emotions that I tender my resignation, as my time here has been a valuable experience that has greatly contributed to my professional growth.

Consider the high points of your job

It is also crucial that you personalize your letter, send it early, and include your contact information. A retirement farewell letter can be written by the person retiring or by the retiring employee’s friends, colleagues, or employer. In the first instance, the retiring employee informs the readers of their departure.

While it’s important to be sincere and heartfelt, avoid making your farewell letter excessively long. A well-structured letter can convey your sentiments without becoming overwhelming. Include your updated contact information, such as your personal email address or LinkedIn profile, so that colleagues can stay in touch if they wish. Although your supervisors will know ahead of time, colleagues, team members, or clients may not know your decision.

This farewell email to a colleague provides some kind sentiments to the person who is leaving and details for how to stay in touch. This sample farewell email to colleagues is flexible enough for you to add more details if you want to. When it comes to relationships, professional or otherwise, how you end them is just as crucial as the first impression you ever made. Whether you’re leaving your job, place of residence, school, or home state, you want to maintain the positive connections you created while you were there. You can do this by sending your employer, colleagues, friends, or residents a well-written farewell letter. If you’re planning on leaving your job, then it makes sense that a farewell message would be on your list of final to-dos at the company.